The vendor is contracting for the use of space at Seacliff Park as indicated above. All
activities, promotions, and/or sales must take place within this space. Any activities
outside of this space, at any Festival venue, are expressly forbidden.
VENDOR HOLD HARMLESS AGREEMENT
I * and/or (if applicable)
* (Company or Group Name)
Do hereby HOLD HARMLESS The Municipality of Leamington, the Hogs for Hospice Motorcycle Rally, Leamington Hospital and its Foundation or Hospice from any claims for damages or actions of any kind while holding functions of any nature in the Municipal Buildings or on Municipal lands/parks, etc. On my/our own behalf of my/our company/group/ organizations, which I/we have authority to bind, do hereby indemnify and save harmless the Municipality of Leamington, the Hogs for Hospice Motorcycle Rally, Leamington Hospital and its Foundation or Hospice, its servants, agents, officers, elected officials, volunteers, sponsors, employees, successors, and assigns from any and all actions, causes of actions, claims, suits, losses, damages, costs, and liability of any kind whatsoever that may arise as a result of the use by me/us of any land or building owned by the Municipality of Leamington as part of or in connection with the operation of a Vendor Booth at the
"Hogs for Hospice Motorcycle Rally". Product liabilities, guarantees and insurance are the sole responsibility of the vendor.
- PAYMENT METHODS
Payment Methods Payment must be made online. Upon approval of the application, the vendor will receive an email with instructions on how to continue with the payment process
- APPLICATION ACCEPTANCE AND SITE CONFIRMATION
Applications and site will be confirmed through e-mail or by phone, upon receipt of the completed application forms and receipt of payment.
- CANCELLATION POLICY
No refunds will be provided for cancellation of a reserved space, whether a voluntary cancellation by the vendor, or if the vendor is removed from festival grounds whether or not in violation of the
Terms and Conditions.
Overnight security will patrol Seacliff Park. The vendor is responsible for his/her merchandise and booth throughout the festival weekend. It is important to note that the Hogs For Hospice Motorcycle Rally is not responsible for vendor products, equipment, and other possessions.
- HOURS OF OPERATION
This festival is a three day outdoor event, which proceeds regardless the weather. All booths must
operate in accordance with the following:
- Friday, August 2, 2018 5:00pm to 11:00pm
- Saturday, August 3, 2018 9:00am to 11:00pm
- Sunday, August 4, 2018 9:00am to 5:00pm
- ADMITTANCE CRITERIA
Festival admittance is at the sole discretion of the Executive Committee for Hogs For Hospice Motorcycle Rally. In addition to compliance with these Terms and Conditions, and pertaining application, the following also affect admittance:
- vendor reputation with the festival
- previous experience at the festival
- receipt date of application
- Too many of the same vendor types (ex. Lemonade stands, Same motorcycle clubs or chapters, etc.)
- Limited Items: the festival will limit the number of vendors selling acommon item.
- Deny Applications: the festival can refuse a vendor application forany reason.
- Festival Merchandise: the festival has the exclusive right to the sale,distribution, and promotion of all goods and paraphernalia featuring thefestival trademarks, logos, characters and brands.
Weapons of any kind, knives, or items deemed unsafe, however presented ordisplayed; on t-shirts, hats, belt buckles, and/or any other items are strictly prohibited.If these prohibitions are violated, immediate removal from the site will take place.
- BOOTH LOCATIONS
Booth locations on site grounds are on a price basis. Booth locations closer to the Stage are priced higher. See Vendor Location Price map.
- BOOTH SETUP AND TAKE DOWN
- Setup will take place on Friday, August 2between 9:00am and 3:00pm. Inspection will be between 3 and 5pm.
- Take down and removal will take place on Sunday, August 4 after 5:00pm.
- Disassembly of booth before 5:00pm is NOT PERMITTED unless otherwise granted.
- VENDOR SERVICE AND DELIVERIES
All product and, service deliveries, and re-supply must be conducted by hand or handcart. No vehicles of any kinds are permitted on landscaped areas at Seacliff Park. Festival and emergency vehicles are excepted from this provision.
Vendors must park in designated ‘vendor parking’ areas ONLY. Vendors will receive 1FREE parking
pass displaying their license plate number, in which must be displayed on the front dash; visible from the front windshield. Vendor related vehicles found on landscaped areas of Seacliff Park will be towed at owner’s expense. All other employees of your booth must park in the public parking lots located on Sherk street and walk in.
- VENDOR SITE INFORMATION
Vendor site number will be provided by phone or by email. Overnight camping or tenting on Seacliff Park grounds is STRICTLY PROHIBITED. All vendors are responsible for any and all permits, licensing and insurances, with respect to their products, sales and services, including vendor licensing and health permits. All vendors must provide the names and contact information of those who will be working the booth the weekend of the festival. Food vendors shall maintain strict compliance with all food related municipal, provincial, and federal health laws and regulations. Food vendors shall also provide proper flooring, required by law, in food preparation space(s).
- CERTIFICATE OF INSURANCE
All exhibitors must possess their own insurance coverage for their possessions, materials, equipment, and products while on site.
- WINDSOR-ESSEX COUNTY HEALTH UNIT
Food vendors must provide the ‘WindsorEssex County Health Unit Food Vendor Application Form’, marked as approved.
- CERTIFICATION OF COMMERCIAL COOKING EQUIPMENT
- Applicants must advise the Leamington Fire Department of plans to bring flammable liquids and gases on site.
- Applicants must obtain and furnish their ‘Certificate of Inspection’ (TSSA documentation), marked as approved.
- Booths with flammable liquids or gases must possess fire extinguishers, and must setup this equipment 15 feet away from tents.
- Tents with open flames must be approved for ‘Flame Spread Ratings’.
All vendors must execute the ‘Hold Harmless Agreement’ in favour of the Municipality of Leamington.
- HEALTH AND SAFETY
All vendors must adhere to the Health and Safety laws, rules, and regulations. The Hogs For Hospice Motorcycle Rally Health and Safety Inspector may offer advice to vendors in violation, for corrective actions on the part of the vendor.
- VENDOR APPROVED SPACE
Extensions, awnings, poles, guide wires, pegs, tables, etc., shall be contained within the total site, keeping aisles and walkways clear and unobstructed. The vendor is contracting for the use of space at Seacliff Park as indicated on the application. All activities, promotions and/or sales must take place within this space. Any activities outside of this space, at any Festival venue, are expressly forbidden. Vendors exceeding approved site space may be either relocated, or have their site application cancelled with removal from the grounds; either action occurs without refund or other consideration. All products and services shall be displayed within the boundaries of tents and tables. No displays are permitted outside the site’s measured space area.
Ensure that water connection secures to a standard hose bib connection, which must be of a white potable type hose. The Health and Safety inspector will verify the water hose connection and type, and may request new water supply hose if the one you provide is not sufficient.
High power is limited, and available on a first come first serve basis. No generators will be provided. If you need to use your own generator, approval from the Hogs For Hospice Motorcycle Rally is needed. We supply up to 220/240 amp twist locks at our disconnect locations.
- OUTSTANDING PAYMENTS
Any outstanding payments from previous year will result in application rejection for current year until payment has been made.